September 2021

All FY 2022 orders must have an accounting date of Sept. 1, 2021 or later.

No TechBuy punch-out orders using FY 2022 funding may be entered or submitted before this day.

EOPS for semimonthly employees must be fully approved by Sept. 1 for payment to post against FY21 funds.

WEB TIME/TimeClockPlus approvals due - Semi-monthly employees

• (SM17) Approvals due for semi-monthly employees

• Citi PCard statement close date is Sept. 3, 2021.
• FY 2021 Non-Contract Revenue Accrual Invoice Forms (INs) are due to Accounting Services. The IN is available online: https://ttuhscep.edu/fiscal/businessaffairs/accounting/_documents/collateral/Invoice%20Form%20IN.xlsx
• FY 2021 consumable supplies/goods for resale inventory counts as of Aug. 31, 2021 are due to Accounting Services. The Inventory Form is available online: https://ttuhscep.edu/fiscal/businessaffairs/accounting/_documents/collateral/Inventory%20Form%20for%20Consumable%20SuppliesGoods%20for%20Resale.pdf
• FY 2021 holding accounts and unidentified wire claims are due to Accounting Services. The Holding Account Report is available online: https://ttuhscep.edu/fiscal/businessaffairs/accounting/reports.aspx
• Questions regarding fund balances for FY 2021 transaction details are due to Accounting Services.
• FY 2021 cash receipts must be submitted through the Cash Receipts System and approved by intermediate approvers.

Pcard transactions that posted to Citibank by August 31, 2021 must be added to a Chrome River expense report and submitted for approvals. 

The report and all supporting documentation must be received by the Pcard office by close of business, September 6, 2021. Expense reports should be submitted weekly in Chrome River throughout the month of August for any FY 2021 purchases.

FY 2021 contract revenue accruals must be entered into the Contracting/Accounts Receivable System.

FY 2021 FiTS transactions (cost transfers (CTs), interdepartmental vouchers (IVs), internal purchase funding transfers (IPFTs), and revenue transfers (RTs)) must be entered and approved by department approvers.

FY 2021 travel vouchers and required documentation are due to the Travel Office.

FY 2021 invoices and receiving reports are due to Payment Services.

Close of accounting period.

The August 2021 accounting period (12 FY 2021) in Banner will close at the end of the day Sept. 10, 2021. An accrual period for FY 2021 will remain open for a period of time after that date. Any entries made during the accrual period will require approval from Accounting Services.

The FY 2021 roll to FY 2022 will take place Sept. 11, 2021. All financial systems will be closed to transaction processing from Friday evening through Sunday morning. Cognos will be available for reports and will reflect August balances.

Budget will roll positions to FY 2021 Approved Status and encumber salaries for FY 2021.

ePAFs) - Semi-monthly employees

• (SM18) due for semi-monthly employees

Questions regarding fund balances for FY 2020 after August close due.

FY 2020 funding deficits covered from backup FOPs(Fund Organization Program code).

Questions regarding fund balances for FY 2021 transaction details included in Cognos reports after August close are due Sept. 15, 2021. Deficits will be covered from backup FOPs Sept. 16, 2021, unless alternate FOP information is received by Sept. 15, 2021.

EOPs - Semi-monthly employees

• (SM18) due for semi-monthly employees

FY 2021 funding deficits will be covered from backup FOPs Sept. 16, 2021.

WEB TIME/TimeClockPlus approvals due - Semi-monthly employees.

(SM18) Approvals due for semi-monthly employees.

EOPs and ePAFs - Monthly employees.

• (MN10) Approvals due for monthly employees.

ePAFs - Semi-monthly employees

• (SM19) due for semi-monthly employees