August 2023

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM15)

Web Time/TimeClockPlus

• Approvals are due for semi-monthly employees (SM15)

Accounting

• Close of accounting period

Electronic Personnel Action Form (EPAF)

• Approvals are due for semi-monthly employees (SM16)

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM16)

Web Time/TimeClockPlus

• Approvals are due for semi-monthly employees (SM16)

Employee One-Time Payment System (EOPS)

• Approvals are due for monthly employees (MN09)
• EOPS for monthly employees must be fully approved by August 18 for payment to post against Fiscal Year 2023 funds

Electronic Personnel Action Form (EPAF)

• Approvals are due for monthly employees (MN09)
• EPAF must be applied by August 18 to run on MN9 payroll

Chrome River Expense Management System

• PCard expense reports due (cycle ending August 3, 2023)

Purchasing

• Non-catalog TechBuy orders using Fiscal Year 2023 funding and not requiring bids must be submitted to Purchasing by August 22, 2023 to ensure completion by the end of the year

Budget

• Payroll encumbrances will be released after the SM16 payroll has posted

Payment Services

• Purchasing card (PCard) purchases for Fiscal Year 2023 should be completed August 29, 2023 to ensure posting by August 31, 2023

Electronic Personnel Action Form (EPAF)

• Approvals are due for semi-monthly employees (SM17)

Accounting

• Inventory Day: Consumable Supplies and goods for resale inventories must be counted. A count for all inventories in excess of $15,000 must be submitted to Accounting Services at accountingelp@ttuhsc.edu on a Consumable Supplies and Goods for Resale Inventory form available at http://elpaso.ttuhsc.edu/fiscal/businessaffairs/accounting/Forms.aspx no later than three business days after August 31, 2023.

Budget

• Labor redistributions (LRDs) must be submitted by August 31 to post against Fiscal Year 2023 funds

Purchasing

• PO/encumbrance change requests to increases or release prior year encumbrances are due
• Punch-out and catalog TechBuy orders using Fiscal Year 2023 funding must be submitted to the vendor by August 31, 2023 to ensure completion by year end
• All purchase orders for Fiscal Year 2023 must be completed, approved, and posted to Banner by close of business (5 p.m. MST). Any orders not completed by August 31, 2023 will be posted in September against Fiscal Year 2024 funding

Payment Services

• Travel applications to be applied against Fiscal Year 2023 funds must be entered by 4:30 p.m. (MST)