August 2025

Employee One-Time Payment System (EOPS)

• Approvals are due for semi-monthly employees (SM15)

Web Time/TimeClockPlus

• Approvals are due for semi-monthly employees (SM15)

Accounting

• Close of accounting period

Electronic Personnel Action Form (EPAF)

• Approvals are due for semi-monthly employees (SM16)

Employee One-Time Payment System (EOPS) 

• Approvals are due for monthly employees (MN09) 

• EOPS for monthly employees must be fully approved by August 18 for payment to post against Fiscal Year 2025 funds
  

Electronic Personnel Action Form (EPAF) 

• Approvals are due for monthly employees (MN09) 

• EPAF must be applied by August 18 to run on MN9 payroll
  

Employee One-Time Payment System (EOPS) 

• Approvals are due for semi-monthly employees (SM16)
  

Web Time/TimeClockPlus 

• Approvals are due for semi-monthly employees (SM16) 

Chrome River Expense Management System 

• PCard expense reports due (cycle ending August 3, 2025) 

Budget 

• Payroll encumbrances will be released after the SM16 payroll has posted 

Purchasing 

Non-catalog TechBuy orders using Fiscal Year 2025 funding and not requiring bids must be submitted to Purchasing by August 22, 2025 to ensure completion by the end of the year 

Payment Services 

• All Direct Pay Forms in TechBuy using FY2025 funding must be submitted to Payment Services approval que by Aug. 26, 2025 to ensure completion by the end of the year. 

Electronic Personnel Action Form (EPAF) 

• Approvals are due for semi-monthly employees (SM17) 

Payment Services 

• Purchasing card (PCard) purchases for Fiscal Year 2025 should be completed August 28, 2025 to ensure posting by August 31, 2025. 

Budget 

• Labor redistributions (LRDs) must be submitted by August 29, 2025 to post against Fiscal Year 2025 funds 

Payment Services 

Travel applications to be applied against Fiscal Year 2025 funds must be entered by 4:30 p.m. (MST). Please note: If travel will take place in FY2026 the system will automatically encumber the funds from FY2026 budget. 

Accounting 

• Inventory Day: Consumable Supplies and goods for resale inventories must be counted. A count for all inventories in excess of $15,000 must be submitted to Accounting Services at accountingelp@ttuhsc.edu on a Consumable Supplies and Goods for Resale Inventory form available at http://elpaso.ttuhsc.edu/fiscal/businessaffairs/accounting/Forms.aspx no later than three business days after August 31, 2025.
  

Purchasing 

• PO/encumbrance change requests to increase or release prior year encumbrances are due to Purchasing by August 31, 2025. Departments are encouraged to review encumbrances in June and July in order to avoid problems associated with attempting to spend available funds in late August 

• Punch-out and catalog TechBuy orders using Fiscal Year 2025 funding must be submitted to the vendor by August 31, 2025, to ensure completion by year-end 

• All purchase orders for Fiscal Year 2025 must be completed, approved, and posted to Banner by close of business (5 p.m. MST). Any orders not