Accounts Payable Year End Reminder
FY17 Accounts Payable Reminders
Year-End Deadlines: (For goods and services already received)
Friday, Sept. 8 – FY17 invoices and receiving due in TechBuy
Receipts:
When receiving in TechBuy, enter your receipt date as the date the goods were actually
received, or the last date the service was provided.
Invoices:
All invoices need to be sent electronically via email to Accounts Payable at accountspayableelp@ttuhsc.edu. If attaching invoices in TechBuy, please name the invoice file the invoice number
and add accountspayableelp@ttuhsc.edu as the email recipient.
Tips:
- Date stamp invoice(s) on the date received.
- Emailed invoices should include the email when sending the invoice to AP to be processed.
- Validate that goods/services on the invoice are in agreement with the PO.
- Enter receiving receipt(s) when the goods and/or services are received.
- Do not wait for the invoice and/or a request from AP to complete receiving receipts.
- Verify enough funds are encumbered on the PO before forwarding the invoice.
- Attach invoice and any other pertinent documentation to the PO Comments and select accountspayableelp@ttuhsc.edu as the email recipient.
Late Payment Interest Rate Increase for FY18
(Current rate is 4.50 percent)
The interest rate the state pays on a late payment to a vendor under the State’s Prompt Payment Law will be 5.25 percent for FY18.
Forward all invoices to Accounts Payable in a timely manner to avoid late payment interest.