Bylaws of the HSA

I. Purpose

  1. To serve as a resident advocate and voice throughout the diverse environments including university, hospitals and the community.
  2. To represent the house staff in the capacity of HSA officer or member in university, hospitals, and community affair.

II. Membership

  1. Available to all residents and fellows at Texas Tech University Health Sciences Center El Paso (TTUHSC El Paso).

III. Houst Staff Association Meetings

  1. HSA meetings shall be held monthly beginning each August prior to the Graduate Medical Education Committee (GMEC) meeting.
  2. HSA committee officers and representatives of each core training program will commit to attending monthly House Staff Association meetings or send a representative in our place.
  3. A quorum should be constituted by the presence of at least 50% of the HSA officers and representatives collectively.
  4. Attendance should be tracked by the secretary.
  5. Parliamentary procedure should be followed for all meetings.

IV. Officers

  1. President:
      1. Shall preside at all meetings of the House Staff Association or send a representative.
      2. Shall fulfill my responsibilities and temporarily cover any vacant offices and appoint personnel until the next election.
      3. Shall preside over all meetings of the House Staff Association.
      4. Shall appoint residents to the different committees at TTUHSC El Paso, UMC, and EPCH, as well as any other institution.
  2. Vice President:
      1. Shall take the place of the president if not available to fulfill responsibilities.
      2. Shall be the liaison of the House Staff Association news and publications.
  3. Secretary:
      1. Shall be responsible for approval of the meeting minutes, including attendance tracking.
      2. Shall be responsible for taking minutes and for distributing them on a timely basis.
  4. Treasurer:
      1. Shall be responsible for reporting on the HSA financial account.
      2. Shall be responsible to ballot and vote counting, as applicable.

V. Terms and Elections

  1. The HSA president will request nominations for new HSA officers and representatives at the February meeting.
  2. Currently elected officers and representatives will work with their respective programs on nominations for the new HSA.
  3. Submission of nominations shall only come from the currently elected officers and representatives.
  4. Nominations of the new HSA officers and representatives shall be discussed at the March meeting.
  5. Elections of the officers and representatives shall be done by the House Staff Association.
  6. Secret ballot voting shall be used and a majority will be required to attain office.
  7. Appointments of new HSA officers and representatives shall be announced at the April meeting.
  8. Terms of office shall be one year long, beginning June 1, of each year.

VI. Finances

  1. Finances shall be subject to independent audit as determined by the associate dean of graduate medical education.
  2. Expenditures less than $500 may be approved by the HSA President.
  3. Expenditures of more than $500 will be subject to a majority approval by the HSA.
  4. Financial activities should comply with institutional policies.

VII. Amendments

  1. Amendments to the bylaws shall be subject to majority approval by the House Staff Association.