Announcements

Any questions or concerns related to Payment Services should be directed to the El Paso staff at PaymentServicesElp@ttuhsc.edu.

Reminder: El Paso Finance tab should used to access Texas Tech Health El Paso forms.

Accounts Payable

OP 72.09 states that all receiving information for TechBuy purchase orders must be submitted through TechBuy. Although departments are not receiving paper invoices or requests from Accounts Payable to complete receiving documentation for e-invoices, receiving must still be completed timely for all items and services received.

Direct Pay

All Texas Tech Health El Paso direct pay expenditures must be processed through TechBuy using the appropriate Texas Tech Health El Paso direct pay form.

Travel

Announcements

Mileage Reimbursement Rate Effective Jan 1, 2026 to Dec 31, 2026

The mileage reimbursement rate for state employee travel in a personal vehicle is 72.5 cents per mile. This is a 2.5 cent increase from the previous rate of 70.0 cents per mile.

Reminder: If mileage reimbursement crosses the end of the calendar year (2025 and 2026), please submit two separate expense reports so that the correct rate is applied.

Questions? Email us at travelelp@ttuhsc.edu.

 

State Issued Travel Card and Travel on State Appropriated Funds

The Texas Administrative Code (TAC) Section 20.413 directs the use of a state issued travel card for all travel expenditures using State appropriated funds, (E&G, PHF, HEAF which are Funds beginning with 10,11,12, 9D, 9E, 9F).

Beginning September 1, 2018, all Texas Tech Health El Paso employees should use the state-issued travel card to purchase travel services when traveling on state funds. Travel services for airfare shall be charged to the state-issued travel card. Travel services for lodging, rental vehicles and other necessary travel expenses shall be charged to the state-issued travel card, when feasible.

A Texas Tech Health El Paso employee who expects to travel on official state business using state appropriated funds should apply for a state travel card (HSCEP OP 79.11). Instructions outlining the application process can be found on the Payment Services website under Helpful Links - Travel - Application Procedures.

To meet the requirements of TAC Section 20.413, employees who are denied a travel card or who have their travel card suspended or canceled due to misuse or delinquency, and are traveling on official state business using state appropriated funds, they will be instructed to use the state-contracted travel agent National Travel Systems (NTS). The airline ticket will be charged to the Business Travel Account (BTA) (HSCEP OP 79.05).

If your department will be arranging the travel for a prospective employee or non-employee regardless of the type of funding, the BTA should be used along with the state-contracted travel agent National Travel Systems (NTS).

Contact the Texas Tech Health El Paso Travel Office concerning questions about obtaining/using a state-issued travel card or use of the contracted state travel agency at travelelp@ttuhsc.edu.

 

Rental Car Contracts

The Statewide Procurement Division (SPD) has contracted with Hertz Corporation and Enterprise/National to provide discounted rental car services for state travelers. 

Rentals not under contract rate will be limited to no more than the same size car or contracted rate unless a valid exception applies (see HSCEP OP 79.01, Texas State Travel Management Program).

Use codes below when booking a rental car through the state contract:

Enterprise Rent-A-Car/National Car Rental – PIN# TEX

The Hertz Corporation – Discount code 2132223

 

TRAVEL EXPENSES (60 days old) are TAXABLE to the EMPLOYEE EFFECTIVE 09/01/12

In accordance with IRS regulations, any travel voucher received in the Travel Office that is over 60 days from the trip end date will be taxable to the traveler. The Travel System will calculate based on the trip end date, and the taxable expense will be reported to Payroll.  An email notification will be sent to the traveler should this occur.