EMS Editing Your Reservation

On the right side of the screen, you will find the following options:    

• Edit Reservation - Edit Group & Event details
• Add Booking - Add additional recurrences for your meeting
• Cancel Bookings - Cancel a SINGLE booking
• Cancel All Bookings - Cancel ALL bookings in reservation
• Service Availability - Terms & conditions for available services
• View/Email Reservation Summary - Overall summary of reservation
• Add booking to personal calendar - Ability to add reservation to personal Outlook calendar
• Booking Tools - Edit date & time    

Edit Reservation 

This option allows you to change event and group details.  

Items marked with a  are required. Once changes are completed, select . If no changes are made, select either  or   

Add Booking  

This option allows you to add additional booking(s) to your reservation.  

The top displays the reservation information, which you are not able to edit from this option.  

On the left side you will see , , and. In this section you will enter the search criteria for your new booking. Enter all required information (marked with ) and select . The results of the new criteria will appear in the highlighted section.  

Select the desired room by clicking the green . The select room will now appear at the top, above the  tabs.  

Click on at the bottom of the page. You will get an acknowledgment pop up requiring you to click "OK." 

 

The newly added booking will be now appear with the original booking.  

Cancel Bookings  

This option allows you to cancel a single or multiple bookings.  

Select the booking(s) you wish to cancel by filling in the . Proceed by clicking on . A confirmation box will pop up prompting you to enter a "Cancel Reason" and "Cancel Notes."

   

Once the reason is selected and the notes are entered, click on . A message will pop-up acknowledging the change.    

You will then be taken back to the  page where the newly canceled booking will appear with a status of "Web Cancel."  

Cancel All Bookings  

This option allows you to cancel all bookings at once. Once you click on this option, the confirmation box will pop up prompting you to enter a "Cancel Reason" and "Cancel Notes."

Once the reason is selected and the notes are entered, click on . A message will pop-up acknowledging the change.    

You will then be taken back to the  page where all the bookings will appear with a status of "Web Cancel."  

Service Availability  

This option displays the terms and conditions associated with the available services.

View/Email Reservation Summary  

This option allows you to email a copy of your reservation to yourself and others. Complete the fields listed and click “Send Message.”

Add booking to personal calendar  

This option allows you add your bookings to your Microsoft Outlook calendar.

Booking Tools  

This option allows you to change the date and time of your booking(s).      

The "Date" section allows you to reschedule the selected booking to an earlier, later or specific date.  

 

The "Time" section allows you to change the start and end times of the booking along with rescheduling the bookings to earlier, later, or specific times. Once the necessary change is made and the booking selected, click on .   

Click on "Finished" and you will be taken back to "Reservation Details" page.