Policies and Procedures

Accounts Payable OPs

•  HSC OP 72.09 - Expenditure Payments
•  HSC OP 72.10 - Prompt Payment Law Interest Paid
  •  Attachment A - Justification for Late Invoices
•  HSC OP 72.16 - Official Functions, Business Meetings, and Entertainment
  •  Attachment A - PreApproval Form for Official Functions, Business Meetings, and Entertainment

DirectPay OPs

•  HSC OP 72.03 - DirectPay Expenditures
  •  Attachment A - Taxability of Employee Awards, Prizes and Gifts
  •  Attachment B - Non-Cash Awards, Prizes, Gifts and Gift Cards Form
  •  Attachment C - Substantiation of Donations and Sponsorships Form

Purchasing Card OPs

•  HSC OP 72.15 - Purchasing Card Program

Swift Card OPs

• HSC OP 72.19 - Payments to Research Participants/Patient Studies

Travel OPs

• HSC OP 79.01 - Texas State Travel Management Program
• HSC OP 79.02 - Travel Approvals and Notifications
  • Attachment A - Travel Application - Example
• HSC OP 79.03 - Aircraft Piloted by Texas Tech Health El Paso Personnel on Official Business and Travel by Commercial or Charter Aircraft
  • Attachment A - Application to Conduct Official Travel in Personally-owned or Leased Aircraft
  • Attachment B - Release and Indemnity Agreement
• HSC OP 79.04 - Foreign Travel
  • Attachment A - Foreign Travel Pre-Approval
• HSC OP 79.05 - Business Travel Account (BTA) Requests and Travel Advances
• HSC OP 79.06 - Reimbursement of Travel Expenses
  • Attachment A - Travel Voucher; Worksheet - Examples
  • Attachment B - Texas Hotel Occupancy Tax Exemption Certificate
  • Attachment C - Employee Mileage Record
• HSC OP 79.07 - Travel Expenses Incurred by Prospective Employees
• HSC OP 79.08 - Unassigned
• HSC OP 79.09 - Unassigned
• HSC OP 79.10 - Reimbursement for Travel Expenses for Spouses
• HSC OP 79.11 - Use of State Travel Card
  • Attachment A - Travel Card Use Agreement