The information on this page is intended to help keep academic courses running as smoothly as possible during a time of disruption. We hope you find these resources and recommendations helpful. If you have any questions or concerns on accessing the software applications described below, please do not hesitate to contact TTUHSC El Paso Help Desk Services or your respective school’s academic technical support:
Academic Continuity Preparation
While we understand that not all courses are conducive to remote and virtual learning modalities (clerkships, labs, among others), an academic continuity plan is essential to providing TTUHSC El Paso students an uninterrupted academic experience. Additionally, planning ahead of time in anticipation of emergencies such as inclement weather or other events that may result in campus closure, is key to staying on schedule.
An Academic Continuity Plan requires setting up your virtual classroom first. Classes at TTUHSC El Paso may be set-up with a course site in Canvas and faculty will be provided access to communication technology tools, such as Webex, that can assist with remote instruction.
Support in your School
The deans of each School will lead discipline-specific strategies for academic continuity during times of disruption. Deans will rely on the existing student handbooks, catalogs, and operating policies (see OP 77.19) to inform their decisions.
In addition, technology staff in each school and at the Office of Faculty Development can assist with online solutions (Canvas, CHAMP, Webex, ExamSoft, etc.) solutions:
Gayle Greve Hunt School of Nursing
Anthony Valenzuela, M.Ed., Director of Distance Education
Graduate School of Biomedical Sciences
Jazmin Carrera-Blas, M.B.A., Director
Paul L Foster School of Medicine
Jose Lopez, Director Technology Services
Office of Faculty Development Support Contacts:
Eduardo Vazquez, Lead Analyst Faculty Development
Marco A Rodriguez, Lead Analyst Faculty Development
Please see the following resources:
For information on using Webex to hold virtual meetings, please see the following resources:
If you use a laptop or tablet at work, always take it home with you, so that you have the means to work while away from the office, if it becomes necessary.
Steps to Create an Academic Continuity Plan
By following the steps below, you will be prepared to transition smoothly from face-to-face learning in the classroom to your virtual classroom - should TTUHSC El Paso need to change the way courses are delivered during a period of disruption.
Step 1: Prepare your class before a disruption or emergency event
- Download and install any required plugins, programs, and prerequisites prior to your class
- Consult with an instructional specialist for training and support (refer to contact information above)
- Post the course syllabus and schedule in Canvas
- Set up the Canvas Gradebook and provide course access to students
- Upload syllabus, course materials and readings
- Post any relevant announcements in Canvas
- Have at least two pre-recorded lectures prepared and ready to deploy
- Select alternative virtual activities for students, including video clips, discussions, or journals
- Create and save assignments; have at least one backup assignment
Step 2: Respond to a disruption or emergency event after it has happened
- Make your pre-recorded lecture(s) and activities available
- Use the Canvas Announcements and built in Email features to communicate with your students
- Use the Canvas Discussion Board for class discussions and interpersonal communication
- Explore the use of Canvas Chat or Conferences for synchronous discussion and meeting sessions during your regular class time
- Explore Canvas Collaborations for team-based assignments and projects
- Hold office hours via Canvas Conferences or Webex.
- Record all progress and grades in the Canvas Grade Center.
Step 3: Assess the situation and consider future instructional needs
- Are you and/or your students displaced as a result of the disruption?
- How long will courses need to be delivered in a primarily online format?
- Will you need to adjust availability dates and due dates for graded items in your course?
- Will you have students who need to utilize proctored testing services?
- Will your in-person course need to be converted to an online learning format quickly?
For more detailed information regarding functionality in Canvas, please refer to Canvas Guides and Reference Materials.
Once the disruption has subsided and you can return to face-to-face or hybrid instruction, please work with your dean and school level support (listed above).
In addition, for technological issues, TTUHSC El Paso Institutional Technology Services will be available to assist you. Please do not hesitate to contact them with any concerns or questions you have – they are available to support you and your students during regular operations and periods of disruption.
Student Support Services
Be sure to share information on the availability of student support services during periods of disruption with your students. The following is a listing of key student services websites and personnel:
Student Services and Student Affairs
Student Counseling Services
Hector Noriega, M.A.
Assistant Director for Academic and Disability Support Services
Director of Financial Aid
Director, Student Affairs & Wellness
Senior Vice Provost and Interim Assistant Vice President, SSSA
For information on the current disruption:
Up-to-Date Resources about Responding to Coronavirus (COVID-19)
TTUHSC El Paso emergency preparedness policies and procedures can be found in Operating Policies and Procedures section (75) Safety Services Policies & Procedures.